The
admin
work
your
team
shouldn't
be
doing.
Orion builds and runs the back-office automation that professional firms need and don't have an engineering team to build. Client intake, document parsing, dispatch — handled quietly in the background, with a person signing off on anything that leaves your business.
Here is exactly what happens, step by step.
No black box. Pick the kind of work you do and watch a single piece of information travel through the system — including the point where it stops and waits for one of your people.
LegalIntake
A potential client submits at 7:42pm on a FridayEnquiry arrives
Web form, phone call, or email. Any hour, any day.
Captured
Name, matter type, dates, and contact details pulled into structured fields.
Conflict pre-check
Cross-referenced against your existing client and matter list.
Qualified
Scored against the criteria you set. Priority matters flagged.
Attorney confirms
It waits here. Nothing is accepted, calendared, or replied to until a person at your firm says so.
Booked & acknowledged
Consultation on the calendar, client emailed, everything logged in your system.
PropertyOps
A tenant reports a leak at 11pmRequest arrives
Portal, text, or email from the tenant.
Triaged
A leak is urgent. A light bulb is routine. Sorted by what it actually is.
Vendor matched
Right trade, covers that building, currently available.
Manager approves
You see the job, the vendor, and the likely cost — and approve before anyone is dispatched or any money is committed.
Dispatched
Work order sent, tenant told what's happening and when.
BidDesk
A supplier emails a 14-page quote two days before the bid is dueQuote arrives
PDF attachment lands in the estimating inbox.
Parsed
Line items, quantities, unit prices, lead times, and exclusions read straight off the page.
Compared
Lined up against your other quotes on the same package. Gaps flagged.
Estimator reviews
Every extracted figure shown next to the source page. Nothing enters the bid until your estimator confirms it.
Into the bid
Written to your system, the sub notified, the milestone updated.
Three systems, configured to your firm.
Not thirty bespoke projects. Each is a product we've built before, tuned to how your operation actually runs.
LegalIntake
Enquiries captured and qualified around the clock, and documents read the moment they arrive — parties, dates, amounts, obligations, and response deadlines pulled out and put in front of a person to confirm.
- 24/7 enquiry capture and qualification
- Instant document parsing with deadline extraction
- Conflict pre-check
- Calendar booking without the back-and-forth
- Document request chasing
PropertyOps
Vacancy enquiries nurtured without anyone chasing them, tenant requests triaged and routed, and vendors dispatched before a small problem becomes an expensive one.
- Vacancy lead nurture
- Tenant request triage and routing
- Automated vendor dispatch
- Maintenance escalation rules
- Lease date and renewal reminders
BidDesk
Supplier quotes read straight out of the PDF instead of being re-keyed, sub-bids coordinated in one place, and milestone updates that go out on their own.
- Material quote ingestion
- Subcontractor bid coordination
- Project milestone notifications
- RFP intake and routing
- Quote comparison across a package
The parts nobody advertises.
Monitoring
We watch it. If something breaks, you hear it from us first.
Monthly tuning
Your operation changes. The automation gets adjusted to match.
Your tools stay
Clio, Procore, AppFolio, Outlook — we're the wiring between them, not a replacement.
Full audit trail
Who confirmed what, and when. Exportable.
Signed to running in three weeks.
Fixed scope, fixed price, and you see working software in week two rather than a status report.
Walkthrough
Fifteen minutes. We map where your time actually goes and tell you honestly whether there's enough there to be worth automating.
Discovery & spec
We sit with the people doing the work, write down exactly what gets built, and price it. Nothing starts until you've agreed the scope.
Build & connect
We build it and plug it into what you already use. Your existing tools stay put.
Live & monitored
Running in production, your team trained, and us watching it. Monthly tuning from there.
A family business, in Pittsburgh.
There is no account manager, no offshore team, and no ticket queue. There are two of us, and you will know both by name.
Adriel Hernandez
Adriel does the discovery, writes the software, and runs every technical consultation himself. If you hire Orion, he is the person in your office mapping your intake process — and the person you call when you want something changed.
Mrs. Hernandez
Adriel's mother, and a career database developer — eighteen years as a senior developer at Central Romana in the Dominican Republic, one of the largest companies in Latin America. She writes code on this alongside him and reviews everything before it reaches a client: schema design, data handling, and whether the thing actually does what we said it would. She is not shy about sending something back.
Two people means we can't take twenty clients this year. It also means nothing ships that neither of us has looked at.
— why we work this wayIt proposes.
A person decides.
Our software reads documents, drafts replies, and surfaces deadlines. It does not file, send, or calendar anything on its own. Every extracted deadline goes into a review queue and needs an affirmative human confirmation before it becomes real, with escalation if nobody confirms.
Why we're strict about it: in a law firm a missed deadline is malpractice. Software that quietly swallows one is not a time-saver, it's a liability. So we built the confirmation step in at the architecture level, where it can't be switched off — and every confirmation is logged with who and when.
Tell us where the time goes.
Two minutes to fill in. We'll come back within one business day with a straight answer about whether this is worth your time.
- No pitch deck. A specific read on your operation, or an honest "we're not the right fit."
- No obligation. The walkthrough is free and there's no follow-up sequence if you say no.
- You'll talk to Adriel. Not a salesperson — the person who'd build it.
Prefer to talk first? Book 15 minutes directly →